REQUEST FOR QUOTATION – Camborne Town Deal Website Build & Support
1. Background & Context
Camborne is one of several towns across the UK invited to produce a Town Investment Plan with the aim of securing Government investment from the Towns Fund. The Towns Fund prospectus can be found at: https://www.gov.uk/government/publications/towns-fund-prospectus and this gives greater background detail on the aims of the Fund.
A Town Deal Board, representing the local community, has been convened and meets on a monthly basis. A number of sub-groups have also been formed to support the work of the Board, including the Communications and Engagement Sub Group which will oversee this commission. The Chair of the Board and the Towns Funds Lead will be the day to day Client for this commission.
The Board has a responsibility to produce a well-evidenced Town Investment Plan (TIP) which focusses on a comprehensive understanding of the areas, focussing on assets, opportunities and challenges is outlined in the prospectus. The TIP should prioritise investment drivers for Economic Growth, supported by local evidence including that gained through consultation and engagement.
- Towns Fund
The Towns Fund will provide the core public investment in Town Deals – additional funding may come from other sources or parts of government. The objective of the Fund is to drive the economic regeneration of towns to deliver long term economic and productivity growth through:
o Urban regeneration, planning and land use: ensuring towns are thriving places for people to live and work, including by: increasing density in town centres; strengthening local economic assets including local cultural assets; site acquisition, remediation, preparation, regeneration; and making full use of planning tools to bring strategic direction and change.
o Skills and enterprise infrastructure: driving private sector investment and ensuring towns have the space to support skills and small business development.
o Connectivity: developing local transport schemes that complement regional and national networks, as well as supporting the delivery of improved digital connectivity.
In addition to the broad themes of the investment identified by Government, Camborne is also in the process of defining local objectives.
2. Scope
The Board is in the process of finalising its Communications Plan, but there is a requirement for the Board to make public a number of documents so that the work of the Board is available for all to view, hence the need for a website.
The website will be used as the official gateway for the work of the Town Deal Board and should be the key information point that people are directed to.
The website should be easy to use and simple in terms of its layout and structure. It is suggested that there would be an initial homepage with links to other pages for further information, such as for details of the as the Members of the Board, the Minutes and Agendas, A map showing the Boundary of the Investment Plan area, terms of reference, code of conduct and other key documents and information.
There should also be the ability to link to any surveys which may be carried out as part of the Boards’ engagement work. It is envisaged that as soon as the website is up and running, we will need you to develop an engagement survey via Survey Monkey (with questions we will give to you) that will be linked to the new site.
The site should be accessible for all so that everyone can read it even those using screen readers.
It would be good if the site could also contain some local images of Camborne to make it more interesting for all ages. It will also need to link users to the e-mail address for the Board; CamborneTownDeal@cornwall.gov.uk
3. Services Required
It is envisaged that the following services will be required:
- Purchase of a website address/host (to be owned by the Camborne Town Deal Board) with a suitable name, such as ‘Cambornetowndeal.co.uk’ (to be agreed by the Communications & Engagement Sub group).
- Initial inception meeting w/c 13th July 2020 (1 hour via Microsoft teams).
- Content Management System (so we can add and amend simple documents if we need to).
- Device Optimised Site (so the website can easily be viewed on mobiles and tablets also).
- Website development before 13th August 2020.
- Survey Monkey developed and linked to new website as soon as it is ready for use.
- Ongoing support and maintenance for the website for updates and changes as required by the board for a period of 12 months. It is envisaged that this work will on average take 2-3 hours per month.
- The work will be expected for the period described below but can be subject to termination at any point (at the discretion of the Camborne Town Deal Board).
Milestone/Tasks
| Title: | Description: | Start Date: | End Date: |
| Inception meeting | Initial meeting with the Client to understand the requirements of the work. | 13/07/2020 | 13/07/2020 |
| Development of the website/survey Monkey | Purchase of the website address/host and development of the website for the Town Deal Board in line with their requirements following the inception meeting above. | 13/07/2020 | 13/08/2020 |
| Website support & maintenance July to September | Website support and maintenance for the 1st quarter. | 13/07/2020 | 30/09/2020 |
| Website support & maintenance October to December | Website support and maintenance for the 2nd quarter. | 01/10/2020 | 31/12/2020 |
| Website support & maintenance January to March | Website support and maintenance for the 3rd quarter. | 01/01/2021 | 31/03/2021 |
| Website support & maintenance April to June | Website support and maintenance for the 4th quarter. | 01/04/2021 | 30/06/2021 |
4. Budget
We anticipate quotes for services in the range of £2,000 to £5,000 (excluding VAT).
5. Timetable & Return Date
The indicative timetable for this work is provided in the table below:
Timetable
| Description | Date |
| Issue Request for Quotation | 24/06/2020 |
| Deadline for Clarification Questions | 01/07/2020 |
| Submission of Quotes | 03/07/2020 12 noon |
| Contract Award | 10/07/2020* |
| Inception Meeting | W/c 10/07/2020* |
| Delivery of Services | 13/07/2020 – 30/06/2021 |
| Conclusion of Commission | 30/06/2021 |
*Subject to change but all responding bidders will be notified.
Please respond to this request for quotation by 12:00 on 3rd July 2020.
Responses are to be submitted by email to CamborneTownDeall@cornwall.gov.uk
6. Quotation
The Quotation should include:
- A fixed and fully inclusive fee (excluding VAT) for the delivery of this commission.
- A summary of the work to be undertaken in line with the elements identified in items 2/3 above and the milestones/tasks also shown.
- CV’s and links to other websites you have developed previously for other clients.
Quotes will be assessed by a Cornwall Council representative and at least 2 other members of the Town Deal Board. Quotes will be marked on a weighted value for money basis as follows:
| Element | Available Points | Applied Weighting |
| Price | 5* | 40% |
| Proposed Approach/Methodology | 5 | 30% |
| Experience/Other websites | 5 | 30% |
*Please note that quotes will be ranked highest to lowest on price and points awarded on a ranked basis i.e lowest priced bid awarded the full 5 points, the highest 1.
We reserve the right to ask clarification questions following receipt of quotes.
7. Invoicing Arrangements
Invoicing arrangements and payment terms will be agreed prior to contract.
8. Copyright
Cornwall Council will own the copyright of the website and all other supporting documentation and project material.
9. Terms and Conditions
In the event that we decide to move forward with your company an order shall be placed with you subject to Cornwall Council’s standard Terms and Conditions of Purchase of goods and Services (under £50,000) a copy of which will be sent to you on request or is available to be viewed on the Cornwall Council website.
Please direct any questions or queries to CamborneTownDeal@cornwall.gov.uk and a member of the team will be in touch.
Thank you in anticipation.
Economic Growth Service on Behalf of Camborne Town Deal Board